Digital ID checks

Fully Integrated Digital Right to Work Checks — Powered by Yoti

We've integrated Yoti's certified digital ID verification directly into our platform, making it faster, easier, and more efficient for you to complete Right to Work (RTW) checks - without ever leaving your dashboard.

Why not just use Yoti directly?

While the underlying Yoti verification carries a separate cost, the real value comes from how it's fully embedded within WiseOS. Rather than paying for a standalone identity check, you're investing in a streamlined compliance process that reduces administration, improves visibility, and helps protect your business.

• End-to-End Integration
  Right to Work checks are completed directly within WiseOS as part of your onboarding workflow. There are no separate systems to access, no manual uploads, and no need to switch between multiple platforms. Everything happens in one place.
• Automatic Compliance Records
  Every completed check is automatically attached to the worker's profile, creating a secure, centralised audit trail that's instantly available whenever you need it. This significantly reduces the administrative burden and provides confidence during Home Office inspections or internal compliance reviews.
• Faster Onboarding
  Candidates can complete their Right to Work verification in minutes, allowing your team to onboard workers more quickly and reducing delays to deployment.
• Compliance with Confidence
  Our integration is designed to align with current UK Home Office Right to Work requirements, helping ensure your verification process remains compliant without additional manual oversight.
• Real-Time Visibility
  Track the verification status of your entire workforce from a single dashboard. Instantly identify outstanding checks, monitor progress, and ensure no worker is deployed before the appropriate verification has been completed.
• One Connected Workflow
  The greatest value isn't the verification itself—it's eliminating fragmented processes. By bringing identity verification, onboarding, compliance, scheduling and workforce management together within WiseOS, your team spends less time on administration, avoids duplicate data entry, reduces the risk of errors, and operates from a single source of truth.

Digital ID check costs

We charge £4.50 per Right to Work check, or £3.50 for clients doing higher volumes. This covers not only the base cost of Yoti’s certified digital verification but also the full integration into our platform, allowing checks to be triggered, tracked, and stored automatically within each staff profile.

The price reflects the added value of seamless workflows, reduced admin time, secure record-keeping, and built-in compliance support. You're not just paying for the check itself, but for a complete, time-saving compliance process that’s fully managed inside one system.

How to use the Digital ID checks

To enable the use of Digital ID checks in your system:

• Go to Settings > Manage the registration form > ID & Right to Work > Manage
• Scroll down the page and check the box for Enable Digital RTW checks
• Press Submit

These checks are not run automatically when staff register with you. To enable a digital ID check for staff:

• Go to Staff profile > ID & Right to Work
• Go to the block called Right to Work Digital check
• Check the tickbox Force staff to go through the RTW check
• Press Save

Upon the staff member next logging into their staffarea, they will be taken seamlessly through the process to scan and check their face and ID.

Monitoring the checks:

• The checks will take no longer than 24-48 hours, and you can monitor the state of these checks on your dashboard
  
  • Click on each link to see the list of staff in that category
• The status of the Digital check can then be seen under Staff profile > ID & Right to Work
  
  
• A notification email alert will be sent to the notification email address in the system to inform of a successful or failed Digital RTW check